Paymaster/General Cashier

JOB OVERVIEW:

Collect, audit and verify all information necessary to process payroll for the hotel and facilitate related processes. 

KEY DUTIES:

• Implement general payroll policies and procedures and monitor adherence to guidelines.  Monitor and analyze payroll cost, payroll standards, and budgeted standards as needed. 

• Prepare and transmit payroll entries within established timeframes. Download and edit information from timekeeping system. Audit and post entries into payroll system, including gratuities.  Ensure that correct payments are made, taxes are withheld, overtime is correctly charged and paid, and that payroll is processed and executed according to all state, federal and local laws, rules and regulations.

• Prepare reports for hotel management, including headcount and production reports, overtime reports, costing reports, etc. as needed or requested.

• Troubleshoot payroll problems/issues for employees as requested.  Coordinate resolution with IHG Corporate office or payroll vendor as appropriate.

• Prepare manual checks or advance payment requests as needed or required.

• Enter and/or post employee information, including benefit deductions, new hires and terminations, garnishments, child support payments, direct deposit information, etc. into payroll and/or timekeeping system in a timely manner.

• Maintain orderly filing systems for all payroll supportive documentation and payroll reports.  Maintain confidentiality of payroll information regarding past and present employees and adequately safeguard payroll files.

• Perform other payroll-related duties as needed, such as returning unclaimed paychecks, preparing human resources or accounting documentation or reports on payroll-related statistics, ensuring checks are distributed in a secure and timely manner, etc. 

• Promote teamwork and quality service through daily communication and coordination with other departments.  Key departmental contacts include department heads throughout the hotel, for the purpose of providing or obtaining information regarding payroll. 

• May perform additional accounting-related duties such as processing retrieval and chargebacks from credit card companies, assisting in posting payroll charges to the general ledger, troubleshooting time clocks or payroll system issues, working with accounting staff on payroll bank accounts and cash levels, preparing hotel payables for payroll-related expenses, etc. 

• Provide daily cash and change requirements for the hotel.  Maintain and disperse cash from house fund safe and petty cash fund, account for all disbursements from funds, and perform daily house bank count.

• Issue banks to other cashiers as needed and maintain a documented inventory of all cashier banks.  Collect and count all cashier’s envelopes daily, and research any cash variances.  Conduct periodic audits of cashier banks.  Notify management of any issues or problems.

• Prepare reports such as the Petty Cash Report, Over and Short Report (on other cashiers), General Cashier Report, Cash Management Report, and/or other reports as needed.

• Promote teamwork and quality service through daily communication and coordination with other departments.  Key departmental contacts include department heads throughout the hotel, cashiers, or guests for the purpose of providing or obtaining information regarding accounts, cash transactions, or cash banks. 

• May assist in processing invoices from the hotel property as needed, including obtaining approvals from department heads on invoices to be paid, making proper accounting entries in ledgers or posting invoices to computer system, reconciling discrepancies with vendors, matching and filing invoices and paperwork, and preparing the transmittal of invoices for payment by accounting.

• May process checks requests, generate accounts payable and refund checks, and assist in the maintenance of the hotel checkbook or GL as needed.

• May assist in various storeroom areas to include receiving, storing and dispersing hotel goods to ensure that each department's supply needs are met in a timely and efficient manner.

• May assist with other duties as needed.

Qualifications and Requirements:

Minimum: High school diploma or equivalent and 2+ years of experience in an accounting or position or similar; or an equivalent combination of education and work experience.  Ability to speak fluent English required.

This job requires ability to perform the following:

• Carrying or lifting items weighing up to 25 pounds

• Standing up and moving about the front office or other designated areas

• Communicating with other people

• Handling objects, supplies, boxes of merchandise, etc.

• Bending, stooping, kneeling, crouching, reaching

Other:

• Reading abilities are utilized often when reading time records, payroll-related documents and work materials.

• Mathematical skills are used frequently to perform calculations, reconcile account balances, etc.

• Frequent contact with guests and outside vendors is necessary to resolve billing issues or answer questions.  Strong customer service skills are required.

• May be required to work nights, weekends, and/or holidays.

The hourly pay rate for this role is $25.00 - $28.00.  We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401k, and many other benefits to eligible employees.