Personal Assistant Executive Office 总经办行政助理

Duties and Responsibilities 工作职责

· Print reports, letters, memos and some confidential documents and translate them when necessary.

· 打印报告、信件、备忘及一些涉及机密的文件，需要时进行翻译

· Establishment and management of archives system in accordance with Hualuxe standards.

· 根据華邑的规范建立及管理档案系统

· To receive and distribute e-mails and faxes and give priority to e-mails and faxes addressed to the General Manager.

· 接听及分发邮件和传真，并对致总经理的邮件和传真优先处理

· Receiving goods and ensuring adequate stock.

· 根据采购单点收物资并确保物资存量充足

· Remind General Manager whenever he has important occasions and appointments to attend.

· 每当总经理有重要场合和约会要出席时需作出提醒

· Prepare and record all planned contracts issued.

· 预备并对所有已发出的计划书合约做记录

· Ensuring cleanliness within the department.

· 确保部门内保持洁净

· Make minutes of daily administrative meetings or related meetings.

· 于每日行政例会例会或有关会议做会议记录

· Inspection all locations of the hotel if necessary.

· 有需要时须于酒店各位置进行巡查

· Other duties.

· 其他事宜


Required Skills 技能要求

· Good communication skills良好的沟通技巧

· Customer service skills客户服务技巧

· Ability to solve problems解决问题的能力

Qualifications 任职资格

· Education: College degree or above or secretarial Diploma

· 学历：大专以上文化程度或持有秘书毕业证书

· Language proficiency: good listening, speaking, reading and writing skills in Chinese and English

· 语言能力：中英文听说读写能力良好