Hotel Accounting Specialist (Accounts Receivable) - Full Time - InterContinental Houston

QUALIFICATION AND REQUIREMENTS

• 1 year of hotel accounting/finance experience is required.
• Proficiency in OPERA system is required
• Ability to speak fluent English.
• High school diploma or equivalent.

 

JOB OVERVIEW:

Perform a variety of routine accounting duties to ensure correct reporting of revenues and costs, the timely payment of invoices, and/or timely receipt of monies owed to the hotel. Duties performed are at entry-level in a training capacity, with supervision from high-level accountants.

DUTIES AND RESPONSIBILITIES:

Financial Returns

• Summarize and post data to journals, ledgers and other accounting records; total and balance accounts; reconcile bank accounts; check and verify records.
• Obtain approvals from department heads on invoices to be paid; make proper accounting entries in ledger reconcile discrepancies with vendors; prepare transmittal of invoices for payments by CMH Accounting.
• Prepare or assist in the preparation of daily bank deposits; maintain the hotel’s funds to ensure that funds are of adequate amount, kept safely and properly accounted for; provide all daily change requirements; issue banks to cashiers and conduct periodic audits of banks as needed. Report over/short discrepancies as per Internal Audit Standards.

People

• Promote teamwork and quality service through daily communication and coordination with other departments. Key departmental contacts include department heads throughout the hotel, for the purpose of providing or obtaining information regarding accounts.

Guest Experience

• Prepare and monitor monthly aging of accounts; prepare statements and collection letters for delinquent accounts; make phone calls to collect accounts excessively overdue.
• Approve and process direct billing requests; prepare all bills and mail invoice statements as outlined per Internal Audit Standard. Research and investigate all credit card disputes; make proper adjustments/charge back as needed; balance and prepare all credit card transmittals. Ensure credit card reconciliations are prepared, balanced and discrepancies are resolved.

Responsible Business

• Responsible for maintenance of normal and routine controls to ensure reasonable protection of company assets.
• Maintain files of all accounting-related and/or audit documentation; may assist with clerical duties such as typing or phone coverage.
• May assist in various storeroom areas to include receiving, storing and dispensing hotel goods to ensure that each department’s supply needs are met in a timely and efficient manner. Reconcile banquet bar requisitions.
• May perform additional accounting-related duties such as transferring a balanced edt each day, ensuring compliance with Internal Control Questionaries, ensuring timely and proper payment of employees and reconciling time records to payroll, etc. may maintain purchase order system integrity or monitor/track other financial control procedures or systems.
• May assist with other duties as needed or requested.