Assistant Director of Catering and Events

Duties and Responsibilities

• Planning and executing all club sponsored events including 4th of July, Thanksgiving, Christmas, Mothers Day, Easter, mens and womens golf tournaments/events, etc.
• Actively involved in the planning and execution of private banquets and meetings
• Communicates all special requests and coordinates event planning with culinary, sommelier, serving, stewarding, valet, housemen and housekeeping teams.
• Booking and confirming vendors for all events
• Inspects what is expected; will greet the contact/member and may supervise operational side of banquet service
• Hosts postmortems and critiques functions to determine future needs and changes to enhance member engagement and attendance
• Obtains necessary permits for special events and functions.
• Ensures timely delivery of BEOs
• Audits BEO function sheets against actual room setup; may help supervise stewarding and service personnel
• Creates seating charts for all plated club events
• Helps guests planning with parking, entertainment, decorations, audio-visual, floral and any other requirements integral to events being planned
• Arranges for printing of menus, procuring of decorations, entertainment and other special requests, etc..
• Assists in creating budgets for next years events based on prior years performance
• Creates P&Ls for all club events to ensure budget adherence
• Mentors & trains the catering coordinator
• Assists the Catering and Banquets Directors as necessary
• Assist the Communications Director in the marketing of all club events