Finance Coordinator - Regent Kuala Lumpur (Pre-opening)

YOUR DAY TO DAY 

• Manage and maintain Finance Department documents, including incoming and outgoing correspondence, courier and handover records.

• Coordinate financial documents requiring approval and ensure all necessary signoffs are obtained and properly filed.

• Coordinate with HR to arrange interviews and appointments for Finance candidates, including candidates for the Director of Finance position.

• Coordinate Finance meetings, including meeting room/venue reservations, meeting arrangements, preparation of minutes and follow-up on action items.

• Maintain records of vendor contracts, service agreements, licenses and permits, and monitor renewal or expiry dates.

• Monitor Finance team attendance, leave records and provide support for payroll administration.

• Manage Finance stationery and office supplies, including stock monitoring, inventory control and raising requisitions to ensure adequate supplies are maintained.

• Assist with daily Finance operations, including Accounts Payable documentation, income audit, reconciliations and month-end schedules.

• Review petty cash and expense claims to ensure timely submission with complete supporting documentation.

• Provide general administrative and coordination support to the Director of Finance and Finance team.

   

GUEST EXPERIENCE

• Provide efficient, accurate and responsive support to internal and external stakeholders.

• Work closely with hotel departments to ensure Finance-related matters are handled promptly and professionally.

• Demonstrate a service-oriented approach, professionalism and attention to detail in all interactions.
  
   

RESPONSIBLE BUSINESS

• Perform all duties in accordance with Company policies, internal controls and applicable laws and regulations.

• Maintain confidentiality and handle financial, employee and business information responsibly.

• Ensure proper documentation, approvals and records are maintained to support compliance and audit requirements.

• Support efficient and responsible use of hotel resources, including Finance stationery and office supplies

   

ACCOUNTABILITIES

• Maintain accurate, organised and up-to-date Finance Department records and registers.

• Ensure financial documents, approvals, contracts and compliance records are properly tracked and maintained.

• Support the timely completion of daily Finance activities and month-end requirements.

• Ensure petty cash claims, expense reimbursements, attendance and payroll-related information are submitted accurately and within required deadlines.

• Maintain adequate Finance stationery stock and ensure timely requisition and replenishment.

• Ensure Finance meetings and administrative arrangements are coordinated effectively and in a timely manner.

• Take ownership of assigned tasks, follow up on outstanding matters and escalate issues promptly.

• Provide reliable, proactive and professional administrative support to the Director of Finance and wider Finance team.

WHAT WE NEED FROM YOU 

To thrive in this role and bring poise and precision to the guest journey, you'll need:

• Diploma or degree in Accounting, Finance, or a related field

• Minimum 1–2 years' experience in a finance or accounting role; hospitality experience an advantage

• Working knowledge of accounting software and Microsoft Excel

• Strong numerical accuracy and attention to detail

• Good communication skills in English; Bahasa Malaysia an advantage

• Ability to handle confidential information with discretion

HOW DO I DELIVER THIS?

At Regent Kuala Lumpur, we want you to be your best every day. You can show this by delivering our Regent Service Style and living our Regent People Attributes, bringing calm, care and poise to every guest journey.

REGENT BRAND SERVICE STYLE                                      

• Delivering a harmonious flow – At Regent, we deliver an uninterrupted flow of tranquillity to our guests throughout their journey. We do this by removing tension and friction, creating a sense of total serenity.

• Acting with thoughtful kindness - At Regent, we're gracious hosts — considerate, generous, kind and above all thoughtful. We do things without being asked. Our service comes from the heart, and our instinctive warmth always shines through.

• Curating decadent moments - At Regent, we create moments of awe — whether large or small, these touches of discreet opulence inspire and delight. We do this through our knowhow, as real connoisseurs, and through our knowledge of guests, as real people.

REGENT PEOPLE ATTRIBUTES

• Anticipative - Think on your feet. Use initiative & intuition. Work in a harmonious flow.

• Discreet and Detailed - Strong attention to detail. Act on knowledge to provide personalised and meaningful moments. Respectful of privacy and boundaries.

• Thoughtful and Kind - Genuine and warm. Service from the heart.

• Quietly Proud - Humble service. Proud of Regent’s heritage. Self-assured but never arrogant. Committed & dedicated.

• Elegant and Engaging - Well mannered. Sense of charm and style. Understanding & sensitive.