Purchasing Officer - Regent Kuala Lumpur (Pre-opening)

-Follow up with vendors to ensure scheduled deliveries according to purchase orders issued to them.

-Maintain internal controls over the requisitioning of items.

-Develop and maintain purchase order system.

-Manage to arrange Invoices from vendors in time in order to ensure proper & complete month-end inventory closing.

-Ensure cleanliness and organization in all work areas.

-Coordinate with quality control & respective departmental heads to ensure the receiving of standard quality of product.

-Keep a track of open purchase orders & follow up with vendors for timely supply and closure of orders.

-Arrange any urgent material required in case of emergency requirements. May be as cash purchase depending upon requirement urgency level.

-Purchase order audit on monthly basis to close open orders or explain the open orders.

-Assist the Purchasing Manager on tender process, supplier selection etc.

-Support the profit assurance plan.

-Ensure regular, correct and best quality supplies at all times.

-Support promptly on urgent requirements of the operations.  

-Performs related duties and special tasks assigned by Procurement Manager or Director of Finance & Business Support. 

-Build and maintain positive relationship with all internal customer and guests in order to exceed their needs.

-Take action to address these needs in order to exceed their expectation.

-Create a positive hotel image in every interaction with internal and external customer.

-Adhere to hotel brand standards.

-Maintain a high level of product and service knowledge in order to explain and sell service and facilities to guests.

-Assists guests and escort them to location within the hotel at their request.

-Maintain knowledge of special programs and events in the hotel in order to recognize and respond to guests needs.

-Maintain current hotel information to be able to provide information to guests.

-Implements Procedure which enhance the guest experience.

-Build and maintain positive relationships with all internal customers and guests in order to exceed their needs.

-Strict implementation of the Control Self-Assessment (CSA) and achieve 100% score in CSA Audit of Purchasing category.

-Demonstrate an interest in and an understanding of issues relevant to your department and hotel and keep your knowledge up to date, including legislative information.

-Adheres to Intercontinental Hotels Group Corporate Code of Conduct, Employee Handbook and Hotel policies.

-Demonstrates an understanding of competitions major strength and weakness. 

-Establishes and interprets key performance indicator to manage the business, consistently takes into accounts financial implications of business decision and recommendations.

-Has a broad knowledge of how the business is run, focuses on the major factor necessary to ensure that the business is successful and profitable.

-In implementing acceptable accounting practices and procedures in compliance with IHG policies and procedures, government regulation and generally accepted accounting practices and as affected by local conditions.

-Maintain documents for audits of hotel account in compliance with IHG policies and procedures.

-Perform other duties as assigned.

Delivering a harmonious flow - At Regent, we deliver an uninterrupted flow of natural calm to our guests. We do this by removing tension and friction creating a sense of total serenity.

Acting with thoughtful kindness - At Regent, we’re gracious hosts considerate, generous, kind and above all thoughtful. We do things without being asked. Our service comes from the heart. Our instinctive personality and flair always shine through.

Curating decadent moments - As Regent, we create moments of awe -whether large or small these touches of discreet opulence inspire our guests. We do this through our knowhow, as real connoisseurs. We do this through our knowledge of guests, as real people.

Anticipative - Think on your feet. Use initiative & intuition. Work in a harmonious flow.

Discreet and Detailed - Strong attention to detail. Act on knowledge to provide personalised and meaningful moments. Respectful of privacy and boundaries.

Thoughtful and Kind - Genuine and warm. Service from the heart.

Quietly Proud - Humble service. Proud of Regent’s heritage. Self-assured but never arrogant. Committed & dedicated.

Elegant and Engaging - Well mannered. Sense of charm and style. Understanding & sensitive.