Assistant Manager - Purchase

Financial returns:

• Assist in the creation of and work within the established Purchase department budget and control expenses.

• Participates in negotiations for service contracts 

• Obtains competitive quotations and bids

• Ensure all FF&E purchase inline with budgeted CAPEX

People:

• Supports others in getting their jobs done, generally in a way that makes them smile and feel appreciated

• Regularly offers help and guidance, contributing to the feeling that this is a great place to work 

• Helps to co-ordinate projects and comes up with ideas for making us more efficient or guest-friendly

• Shares information with others readily to help everyone work together better for the guests 

• Communicates goals and objectives and makes links with organizational goals

 Guest Experience:

• Translates operating forecasts into material requirements plans and thereby determines standard stock and re-order levels with Department Heads and Management.

• Maintain and update market list for daily ordering

• Ensure prompt ordering for food and beverage supplies for kitchens

• Identifies and organizes adequate storage for all perpetual inventory items and implements corporate policy, products and initiatives in order to maximize cost effectiveness

• Establishes adequate record keeping and issuance procedures 

• Maintain and update capital purchase listing (CAPEX/FF&E) 

• Maintain and update CAPEX log 

• Ensure all locations of FF&E are properly recorded in the system

• Ensure all FF&E are properly tagged 

• Protects inventories from waste, spoilage, and theft

• Keeps abreast of the marketplace as to innovation and value

• Processes purchase requests from departments

• Ensure physical stock take is conducted as scheduled

• Posts orders to inventory module and produces purchase order for receiver to match against goods received

• Place approved orders

• Establishes standard purchasing specifications

• Ensures products and resources are assigned to the appropriate department and billed accordingly

• Supervises the hotels print shop to ensure timely and economical production of printed material

• Ensures that market surveys are completed in coordination with the Executive Chef, F&B Manager and Director Finance & Business Support 

Responsible business:

• Demonstrate understanding and awareness of all policies and procedures relating to Health, Hygiene and Fire Life Safety

• Familiarize yourself with emergency and evacuation procedures

• Assists in providing safe keeping, including proper storage and access, for all contracts, leases and other financial records