Purchasing Officer - Regent Kuala Lumpur (Pre-opening)

YOUR DAY TO DAY 

FINANCIAL RETURN

• Follow up with vendors to ensure scheduled deliveries according to purchase orders issued to them.
• Maintain internal controls over the requisitioning of items. 
• Develop and maintain purchase order system.
• Manage to arrange Invoices from vendors in time in order to ensure proper & complete month-end inventory closing.
• Ensure cleanliness and organization in all work areas.
• Coordinate with quality control & respective departmental heads to ensure the receiving of standard quality of product.
• Keep a track of open purchase orders & follow up with vendors for timely supply and closure of orders.
• Arrange any urgent material required in case of emergency requirements. May be as cash purchase depending upon requirement urgency level.
• Purchase order audit on monthly basis to close open orders or explain the open orders.Assist the Purchasing Manager on tender process, supplier selection etc.
• Support the profit assurance plan.
• Ensure regular, correct and best quality supplies at all times.
• Support promptly on urgent requirements of the operations.
• Performs related duties and special tasks assigned by Procurement Manager or Director of Finance & Business Support.
   

GUEST EXPERIENCE

• Build and maintain positive relationship with all internal customer and guests in order to exceed their needs.
  • Take action to address these needs in order to exceed their expectation.
  • Create a positive hotel image in every interaction with internal and external customer.
  • Adhere to hotel brand standards.
  • Maintain a high level of product and service knowledge in order to explain and sell service and facilities to guests.
  • Assists guests and escort them to location within the hotel at their request.
  • Maintain knowledge of special programs and events in the hotel in order to recognize and respond to guests needs.
  • Maintain current hotel information to be able to provide information to guests.
  • Implements Procedure which enhance the guest experience.
  • Build and maintain positive relationships with all internal customers and guests in order to exceed their needs.

RESPONSIBLE BUSINESS

• Strict implementation of the Control Self-Assessment (CSA) and achieve 100% score in CSA Audit of Purchasing category.
• Demonstrate an interest in and an understanding of issues relevant to your department and hotel and keep your knowledge up to date, including legislative information.
• Adheres to Intercontinental Hotels Group Corporate Code of Conduct, Employee Handbook and Hotel policies.
• Demonstrates an understanding of competitions major strength and weakness.
• Establishes and interprets key performance indicator to manage the business, consistently takes into accounts financial implications of business decision and recommendations.
• Has a broad knowledge of how the business is run, focuses on the major factor necessary to ensure that the business is successful and profitable.
• In implementing acceptable accounting practices and procedures in compliance with IHG policies and procedures, government regulation and generally accepted accounting practices and as affected by local conditions.
• Maintain documents for audits of hotel account in compliance with IHG policies and procedures.
• Perform other duties as assigned.

ACCOUNTABILITIES

This is a supervisory accounting job in Finance & Business Support Department in a full service, luxury, or resort hotel.

WHAT WE NEED FROM YOU

• Diploma / higher education qualification / equivalent in Materials or Purchasing Management or related field with 1-2 years in hotel purchasing or procurement, or an equivalent combination of education and work-related experience. Must speak local language(s) and fluent English.