Sales Administrator @ Holiday Inn & Suites Science Park

About us

Travel is a journey. At Holiday Inn, we help make it a joy. 

Starting with a warm, inviting welcome for all guests, whether traveling on business or for fun, enjoying a quick night, or relaxing for the week. We thrive on making our guest’s stays brighter, helping them create memories that will last a lifetime. Irresistible smiles are our specialty.  We should know, we’ve been on our journey since 1952. So, if you can help us spread the joy of travel to all, we’d love to give you a warm welcome to the Holiday Inn® family. 

Holiday Inn & Suites Dubai Science Park, is looking for a dedicated Sales Administrator to join their extraordinary team! Ideally located in the heart of Dubai Science Park, in the most sought after residential area of Dubai. Minutes away from mega malls, magnificent Jumeirah Beaches, world’s leading tourist attractions and Parks, auto drome and over 5 championship golf courses. The newly opened Holiday Inn & Suites at Dubai Science Park includes 240 hotel rooms and suites and 84 one-bedroom apartments, anchor F&B offerings and an extensive 1026sqm cutting-edge meeting and events facilities.

Your day to day

• Prepare all administration documents required by the Hotel sales team
• Attend to telephone,  email enquiries in a timely manner
• Co-ordinate all site inspections as required
• Attend sales meetings as required
• Attend to all sales department mail and maintain a correspondence data base
• Assist with direct mail / EDM campaigns
• Maintain filing systems (manual and electronic)
• Maintenance and management of data base
• Assist with promotions where requested
• Organize Trade shows, functions and exhibitions where applicable and advised by Superiors
• Assist with compilation of annual budgets, business plan and regular action plans
• Assist with tender submissions
• Stock control of collateral and tracker
• Co-ordinate and maintain supply of corporate gifts and promotional items
• Assist with the planning and development of promotional strategies and for the hotel
• Work in line with business needs
• Responsible of sending Meeting Planner Survey
• Communicating Daily Event Listings
• Responsible of issuing and tracking voucher
• Responsible on posting of departmental attendance for the payroll
• Assisting Director of Sales and Group and Events Manager (when needed)
• Creating contracted rates

What we need from you
Ideally, this role requires a highly organized individual who is energetic, self-motivated with the ability to work on their own initiative and the ability to multi-task, deal with a lot of pressure and demands whilst remaining calm and working effectively is essential. The Sales Administrator will show incredible attention to detail, along with the ability to pick things up quickly - therefore, being diplomatic and polite at all times is important. Assertiveness accompanied by respect and good emotional intelligence is an essential quality.

Additional requirements:
- Proficiency ln the use of office software products (MS Word, Excel, Power Point, etc.)
- Minimum 1 years
- experience in a similar position preferably in 4/5-star hotel.

What you can expect from us

We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life – including a full uniform, impressive room discounts and some of the best training in the business. 

Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives. 

IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well – both inside and outside of work – and through our myWellbeing framework, we are committed to supporting well-being in your health, lifestyle, and workplace.  

So, join us and you’ll become part of our ever-growing global family.

Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today and let's #GoFurtherTogether.